Top 9 Reasons Mail links instead of attachments

Are you continuing to use email to share records data when communicating with present and possible purchasers? Perhaps this state of affairs is familiar to you.

Kavya Patel
Kavya Patel
August 25, 2021
4 min read

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Are you continuing to use email to share records data when communicating with present and possible purchasers? Perhaps this state of affairs is familiar to you.

You’ve simply got to the nitty-gritty part of a complex new project. Just as you’re wrestling with it you hear a ‘ping’, a pressing client request pops into your inbox from Jane Jones, one in every one of your largest purchasers. ‘Dammit’ you are saying underneath your breath. Now you must undergo all the knowledge she’s asked for and ship it again through email. It takes 20 minutes, but your head’s still in the new project. 2 hours later you realise that in your hurry, you might have sent the mistaken model. But it’s too late!

The downside with email is that when it is sent, it is long past perpetually; you don't have any additional control over it. All you'll do is resend the proper knowledge, which handiest adds to the confusion.

Back at your client’s workplace, Jane is pacing up and down, evident at her watch and muttering ‘I want that knowledge NOW, now not in 20 minutes time’. Her deadline for that crucial bid is less than three days, and he or she still needs to test the guidelines you sent her in opposition to other knowledge she already has. ‘Argh!’ she cries as the report pops into her inbox, ‘it doesn’t come with the appendices’, as a result she forgot to request the ones as well. She has no thought you sent the mistaken model. Yet.

1. See which recipients have in reality viewed shared records data and when.

Once you’ve sent an email, who is aware of the place it will get sent to? People will save the attachments, considering they could come in handy at some point. Before you realize it, out-of-date documents have proliferated all over! And you continue to don’t know evidently that the appropriate recipient has in reality learned it.

Because you’re sending other folks a link and not the actual report, a Public Share Link will assist you to observe precisely who’s learning the report and when they learn it.

2. You can revoke a public share link at any time.

A report shared by means of Public Share Link can also be revoked briefly and simply, at any time. It’s best when a report goes out of date, or is outmoded, otherwise you simply wish to prevent entry to it briefly. There’s less chance that the report might linger on somewhere, while somebody still thinks it is present.

3. Share a vast quantity of records data/folders using a single link.

It is so much more organised sending just one link to all the present records data sitting smartly in a folder together. It is extra handy for you, and extra handy for the recipient.

Considering the use of ShareLevel or Dropbox to share your company's records data? This comparison of the 2 solutions will make that call easier.

4. Passwords offer protection to your link for added safety.

Make positive that your content material doesn’t fall into the mistaken palms through password protecting your Public Share Link to forestall unauthorised get entry to.

5. Make your link time sensitive through setting an expiry date.

Particularly useful for documents and records data that you simply update or replace continuously, or for documents that you wish to have to have a finite existence e.g. competitions, tenders and many others.

6. Fast and present get entry too.

Edit records data even after they have been shared and the recipient will have fast access to the up to date model, without you having to resend the link. It promises that the recipient at all times has got entry to the newest and correct knowledge that’s available to them.

This is a lot more environment friendly all round. We all understand how simple it is to ship out the mistaken model or omit to ship the new model to everyone who needs it. We additionally understand how frustrating and time wasting it is to be operating on the mistaken model.

7. See who has shared your records data, when they have been shared and with who.

A Public Share Link assists in keeping observe of who accesses and reads your records data; it enables you to observe who has noticed the records data and will help measure ‘interest’ for marketing functions.

8. Share records data of unlimited measurement.

We’ve all learned the ‘knowledge exceeds email limit’ message. With firewalls and IT departments enforcing different restrictions on the measurement of attachment which might be allowed a Public Share Link permits you to share records data of any measurement.

9. Brand your links with your own logo.

This makes the system extra ‘yours’ and no more generic. It additionally signifies that every time someone accesses a record by means of the Public Share Link; they'll be reminded of your organisation as they see your Logo.

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Kavya Patel

Kavya Patel

Kavya Patel is a full stack Software Development Engineer at Mailazy. He helps in Development to grow businesses.

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